Equipment Planning Services

Here is how this works in practice. We handle gear planning for shoots in Poland, building camera, lighting, grip and sound packages that match the creative brief and the budget. Our team works with set up rental houses in Warsaw, Kraków and Łódź to specify and reserve kit, then plans its movement between locations, basecamp storage and studio stages. Gear planning accounts for the power and rigging demands of each location, the seasonal conditions a Polish shoot will meet, and the lead times for any pro gear that has to be brought in.

We set up with the camera and lighting departments so the package is complete on day one and scales sensibly as the schedule changes. We keep clear records of hire costs in złoty for the production accounts.

Here is the short of it. Poland's EU membership simplifies gear logistics. As part of the single market since 2004, kit moves freely between Poland and other EU states without carnets. ATA Carnets, cleared by the National Revenue Administration (Krajowa Administracja Skarbowa), apply only to gear arriving from outside the EU.

Here is the breakdown. Wireless gear must work within the RF range managed by the Office of Electronic Communications (Urząd Komunikacji Elektronicznej / UKE). Any drone work falls under the Polish Civil Aviation Authority (Urząd Lotnictwa Cywilnego / ULC) operating to EU/EASA rules — both of which we build into the gear plan. Poland's rental market is mature, with packages serving everything from documentary units to features staged at ATM Studio and Alvernia Studios, so most shoots can be equipped locally at competitive rates.